We lost clients so you don’t have to.
RetainerBot was born after three major churn events in a single quarter. Not because the work was bad—because the warning signs were buried in inboxes.
The problem we hit head-on
In 2023 our agency lost three retainers in 90 days. Not due to performance—due to silence. Emails got shorter. Response times slipped. Meetings moved. By the time anyone escalated, those clients already had replacement proposals.
We tried spreadsheets, manual check-ins, and “gut feel” dashboards. Nothing scaled. We needed an always-on analyst reading every thread and telling us when trust was eroding.
Why we built RetainerBot
RetainerBot connects to each inbox, measures tone, cadence, and sentiment, and warns us days before a client ghost. It gives the leadership team certainty without micromanaging every CSM.
Today, agencies use RetainerBot as their paranoid operating system—the part of the stack that makes sure revenue you already sold doesn’t quietly disappear.
Meet Alexander Vas
Founder & CEO
I built Trendflow in 2018 and spent eight years managing dozens of retainers at once. Every lost client was the same story—no one surfaced the warning signs in time.
RetainerBot is the tool I wish existed during those years. We built it for ourselves first, then opened it up to agencies who were equally tired of polite goodbyes.
“RetainerBot isn’t a side project—it’s the infrastructure we needed to keep Trendflow alive. Now it keeps hundreds of other agencies calm, too.”
What we believe
These are the principles baked into every feature, every alert, and every onboarding call.
Prevention beats firefighting
Saving a relationship before the silent treatment starts is 10x cheaper than a win-back tour.
Data beats intuition
You can’t track 30 relationships accurately in your head. AI sees tone, cadence, and sentiment changes humans miss.
Actions beat alerts
Every warning should come with the playbook, not more anxiety. RetainerBot delivers ranked action plans.
Privacy by design
Read-only OAuth, encryption everywhere, and zero training on your private communications.
Join the agencies who sleep again.
Drop in a card, connect your inboxes, and let RetainerBot monitor every relationship for the next 7 days.